Conducting a Board of Directors Meeting

The board of directors meeting allows your company’s top executives to discuss the future direction of the company, make significant decisions, and set the company’s policies. Your meetings’ success is contingent on how well you conduct your discussions and how solid your board is. Board meetings enable you to keep track of the progress of your organization and establish important performance indicators.

A quality board agenda helps guide the discussion of your board and keeps the board meeting efficient, efficient and on point. Directors should be prepared for every board meeting by reviewing the agenda and papers for the board sent out in advance of the meeting. This is an established procedure that guarantees each director can contribute to productive discussions.

Before the meeting starts the chair should officially open the meeting by confirming that a quorum is present. This is usually done through an open roll-call. It will identify the people who are present in order to legally conduct business.

The board should then be able to hear the reports of special and standing committees. The board members can then discuss the reports presented. Based on the topic the board might be able reach an immediate decision or may require more time to research the issue and determine the best solution.

It is essential that directors listen to the other’s opinions when discussing the matter and refrain from using body language, whispering or notes to undermine or discredit another person’s point of view. Directors should be attentive and only speak when asked.

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