Using a Document Management Tool for Sensitive Government Files

The immense volume of documents and data government agencies are responsible for often require solutions that improve workflow processes, ensure compliance and provide easy access to the information that is important. These needs are even more essential for federal governments, which must adhere to strict protocols for documentation and ensure security isn’t compromised.

A document management program can reduce the need for physical documents by organizing and storing documents online. With this software, staff can work from any location and find the appropriate file quickly and easily. This helps to reduce the amount of time spent searching for files, which could frustrate staff and ultimately impact productivity.

A document management system online could be used to monitor and protect sensitive files. These systems allow access to folders and leave a trail of when and how documents were access. This enables organizations to be more proactive in protecting their data and information from hackers and other unauthorized parties.

For companies that must process a large number of documents using an online document management system is a great asset. This software can enable businesses to scan different types of documents and automatically convert them into PDFs or other file formats. It also has eSignature capabilities and backup and restoration features.

EisenVault is designed to handle large quantities of documents. It provides a variety options for security and tracking. This includes an audit log that lets users observe the date and time when documents were accessed, as well as encryption in transit and at rest.

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